Withdrawal Information
Withdrawing means dropping ALL courses for the semester after the first day of instruction due to student choice including financial or physical hardship. If you are only enrolled in 1 course, then dropping that course after it starts requires withdrawal.
A student must request permission to withdrawal from their undergraduate college or academic affairs office or graduate department. Details can be found in 3-312 of the Student Code.
- Failing grades will be assigned to all courses for any student who leaves the university without completing the withdrawal process.
- Withdrawal impacts ALL classes for the semester, final grade(s) for POT A or completed course(s) cannot be retained on a student’s academic record if a withdrawal from the semester is approved.
- Information about medical withdrawals is available on the Dean of Students website.
- Special policies apply to those who withdraw to enter either active duty in the United States armed forces or other approved national defense services. Details can be found in 3-313 of the Student Code.
- All students can withdraw without ‘W’ grades on their academic record up the 50% or halfway point of the semester.
- Graduate students can withdraw without ‘W’ grades on their academic record up to the 75% point of their majority of classes.
A cancellation of registration may only be permitted if the student has not attended class nor used university services during the term. A cancellation may be allowable if no classes were attended and payment for services at McKinley Health Center or Student Health Insurance were arranged directly with those offices. A cancellation is only valid if dated prior to the first day of instruction for that term unless extenuating circumstances exist.
Withdrawal Process
Effective the first day of classes for a term, Student Self-Service will no longer be available for a student to cancel or withdraw from enrollment for the term. Withdrawal must be accomplished by use of the Withdrawal Form available at the student’s undergraduate college office or graduate department office.
The undergraduate college, graduate department or Registrar’s Office have been designated as the official offices for withdrawals. When a student notifies the official office of their intent to withdraw from the university, the date of that notification will be the date designated as the withdrawal effective date. The university has a pro-rata refund policy, so withdrawals should not be backdated unless extenuating circumstances exist.
Graduate Students
- Graduate students need to follow the instructions Withdrawal/Cancellation from University after Deadline instructions on the Graduate College Petitions webpage.
- The student will need to complete the Withdrawal/Cancellation Form (PDF) and obtain the required signatures listed below, that apply.
- All students need to obtain an authorized signature from the graduate department.
- International students also need a signature from a representative of International Student and Scholar Services (ISSS).
Undergraduate Students
- Undergraduate students should request a completed withdrawal/cancellation form from their Academic College Office.
- The form should be signed by a dean of the college.
- Undergraduate Academic College Office will route the signed form
- to the International Student and Scholar Services for international students
- to the Registrar’s Office for processing
Non-Degree Students
- Non-Degree students admitted through the Registrar’s Office Non-Degree Services Unit
- Submit the Change of Status Form and Withdrawal Form as instructed on the forms.
- Non-Degree students admitted through an academic college, such as the Graduate College
- Follow the instructions above for your academic level.