Changing Your Personal Information

Legal Name or Social Security Number (SSN)

If you have NEVER been employed or have not been employed within the last 18 months by the university

  • If you are a domestic student, then present legal documentation (such as a driver’s license, state ID card, social security card, passport, or court order) reflecting your new name or SSN to Registration Services using the contact information below.
  • If you are an international student, present your passport to Registration Services.

Office of the Registrar/Registration Services
901 W. Illinois St. MC-063
Urbana, IL 61801
Phone: 217-333-6565
Fax: 217-333-3100
Secure upload through myIllini profile.

If you are a student and current employee at any University of Illinois location, present your updated social security card as legal documentation reflecting the change to the person responsible for human resources in your employing Unit. In addition, review My UI Info for other places you may need to update your name. If you are a student and your employment with the university has ended within the last 18 months, present your updated social security card as legal documentation reflecting the change to the appropriate Human Resource office listed below:

  • System Human Resources Services
    Swanlund Building, 600 East John Street, Champaign, IL 61820
  • Illinois HR
    52 East Gregory Drive, Champaign, IL 61820

If you are currently employed or were previously employed by the University of Illinois, the employee name on record with the university must be the legal name on record with the U.S. Social Security Administration. If it is not, both the employee and university may be in violation of federal tax laws.

Diploma First/Middle Name or Special Characters

Email (include your UIN) for these changes allowed on your diploma. If you need your last name changed, follow the instructions above for an official name change.

As of August 2020, graduating students may choose to create a diploma name with a preferred first name and legal last name. Examples of preferred names include: using a middle name instead of a first name; using an abbreviated name (Tom instead of Thomas); using an Americanized name (Wendy instead of Haiyan); or using a name that better reflects one’s ethnic, racial or gender identity. Instructions for submitting a diploma name will be included in our regular graduation information emails that is sent to graduating students each semester.  Please be advised that in some situations, the name appearing on your diploma may need to match other legal documents you possess.

Preferred First Name

If you would like to use a name that is not your legal first name within the campus community, refer to the Preferred First Name page for more information and instructions.

Email and Other Addresses

Update your personal email address, mailing address, phone number or emergency contact information in Student Self-Service.  On the Student Services Dashboard under the General Information section, choose Update Personal Information. Desired information can be added or edited in the applicable section.

Update gender on your official student record by presenting government issued documentation to Registration Services.