Following are questions we are often asked regarding graduation.
How do I add myself to the pending degree list?
- Login to Student Self-Service.
- Choose the Student Services card from the my.UIconnect dashboard.
- Under the Graduation section, click on Apply to Graduate to add yourself to the degree list.
- Under Term, ensure the term you’ll be graduating from appears in the box. If it does not, choose the correct term from the dropdown menu. If there is no drop-down menu, then contact the Office of the Registrar.
- Confirm that the program/major/concentration/minor listed is correct. Click the radio button beside Program Information and click Continue.
- Select the Graduation Term from the dropdown menu and click Continue. This should be the same term as was chosen in the previous step.
- Review your Diploma Name and click Continue. If it is not correct, then still click Continue but also contact the Office of the Registrar to request a name change.
- Confirm that all information is correct for your Graduation Application and click Submit. If anything is incorrect, then contact the Office of the Registrar.
- If anything changes with your graduation plans, please contact your college records officer as soon as possible.
When will my degree appear on my transcript?
Your college will review your record and certify your degree following the end of your final term. Your degree will usually be recorded on your academic record approximately 4 weeks after your conferral date.
How can I verify that my degree has been awarded?
- Login to Student Self-Service.
- Under the Records section, click View Academic History/Unofficial Transcript.
- Under Transcript Level, click on the dropdown arrow and choose the level you want to view.
- Under Transcript Type, click on the dropdown arrow and choose Web Academic History. This will automatically open your unofficial transcript.
- Scroll to the DEGREE INFORMATION section.
- If you see Pending above the degree type, then you degree has not been awarded. Under Curriculum Information, you will see all majors, minor, and concentrations on your degree record.
- If your degree has been awarded, then it will say Awarded above the degree type. You will also see the Degree Date and any earned Honors designations. Under Curriculum Information, you will see all majors, minors, and concentrations on your degree record.
- If you are earning more than 1 degree, then both should be listed. Ensure both degrees say Awarded above the degree type, before ordering an official transcript.
- Contact your college records officer with any questions or concerns.
What is the difference between a degree and a diploma?
A degree is the academic rank or grade earned by completing a specified program of study. A diploma is a paper displaying the name of the degree.
What official documents can the University provide to confirm my degree once it has been awarded?
The University can provide the following as proof of your degree: official transcript, verification of degree, diploma, certified copy of diploma, and eDiploma.
When will I get my diploma?
Your initial diploma will be sent to your diploma address approximately 9 weeks after your conferral date. See Delivery of Your Diploma for further details. If you ordered a replacement diploma, please allow 2 to 3 weeks for domestic addresses and 4 to 6 weeks for international addresses.
Why have I not yet received my diploma?
There are several reasons why you may not have received your diploma:
- You did not have a current valid address at the time of mailing the diplomas. Once you contact us, we can order your diploma and have it mailed within a week.
- Your diploma was mailed to your current address and was lost in the mail. If you contact the Office of the Registrar within 90 days from the mailing date, we will be able to replace it for free as long as it is sent to the same address. If you contact us after 90 days of the mailing, you will need to order a replacement diploma and pay a fee for the replacement.
- There is a possibility your diploma may have been returned to the Office of the Registrar as undeliverable. If this is the case, we will be happy to forward it to you at a new address for the payment of the forwarding mail charges.
- It is also possible the diploma was mailed to an old address and discarded. In this case, you will need to order a replacement diploma and pay a fee for the replacement.
- There may have been a hold on your student account at the time of the mailing. Please contact the Office of the Registrar for more information.
May I change the way my name is shown on my diploma?
If you wish to change your name on your diploma, please email official documentation of your name to firstname.lastname@example.org.
As of August 2020, graduating students may choose to create a diploma name with a preferred first name and legal last name. Examples of preferred names include: using a middle name instead of a first name; using an abbreviated name (Tom instead of Thomas); using an Americanized name (Wendy instead of Haiyan); or using a name that better reflects one’s ethnic, racial or gender identity. Instructions for submitting a diploma name will be included in our regular graduation information emails that is sent to graduating students each semester. Please be advised that in some situations, the name appearing on your diploma may need to match other legal documents you possess.
Preferred First Name vs. Diploma Name: What’s the Difference?
A preferred first name is used on class rosters, the display name in Banner Self-Service, the display name in a number of learning management systems (e.g., Blackboard, Compass, and Moodle), most online phone directories, and on the University i-card. Setting a preferred first name does not automatically change the name that will be listed on a diploma or used at Commencement/Convocation ceremonies. A student must specify a diploma name (see below) to change the name listed on their diploma and other Commencement/Convocation related materials and ceremonies.
Unless a student specifies a diploma name, the legal name is used on diplomas, in the Commencement program, lists of graduates, and related press releases. Students may submit a diploma name by emailing email@example.com (include UIN). Submission deadlines for May, August, and December graduates to be announced at a later date.
Please be advised in some situations, the name appearing on your diploma may need to match other legal documents you possess.
Acceptable uses of preferred first name and diploma name include:
- A middle name instead of first name
- An abbreviated name (Rob instead of Robert, Manny instead of Emmanuel)
- An Americanized name (Wendy instead of Haiyan)
- A name which better reflects one’s ethnic, racial or gender identity
- A name to which you are in the process of legally changing
May I request that my name appear on my diploma with special characters (e.g. accent marks)?
You may email firstname.lastname@example.org with your name and the special characters. Most requests will be granted.
Which address on my record will be used when mailing my diploma?
Printed diplomas are mailed using the active Diploma Address, which must be created by the last day we award degrees for the term. If no active Diploma Address exists, the diploma will be mailed to your active Permanent Address. If no active Permanent Address exists, your active Mailing Address with be used for mailing your diploma.
May I change the address to which my diploma will be mailed?
You may change your address on Student Self-Service (choose Update Personal Information) prior to the last day we award degrees for the term. If you do not have a Diploma Address already created, then click Add New. Under Type of Address choose Diploma Address. In the Valid Until field, be sure to enter a date that is at least 9 weeks after the last day of finals. If the diploma has already been mailed, you will need to order a replacement.
May I make special arrangements for receiving my diploma?
You may call 217-333-6383 or email email@example.com to hold your diploma for pick-up by you (or a designee) or mail your diploma to an alternative address.
I know that I am on the pending degree list, but how can I be certain that I have met all of the degree requirements?
What if I have finished all of my degree requirements but my degree will not be recorded for several weeks and I need written proof that my degree has been earned?
If you are an undergraduate student and you need a formal letter verifying that you have met all degree requirements, contact your college records officer.
If you are a graduate student and you need a formal letter verifying that you have met all degree requirements, contact your departmental office.
If you are a professional student and you need a formal letter verifying that you have met all degree requirements, contact your college office.