Final Exam Process

  1. The first week of class, the Office of the Registrar will send a spreadsheet containing a list of courses to each department. The purpose of this spreadsheet is to show the scheduler which courses are marked with a “1F” in SSASECT as needing a final exam. See How to Mark a Course in Banner for specific instructions on adding a 1F in SSASECT.
  2. The department scheduler will need to review the spreadsheet and make changes as needed in SSASECT. Changes will need to be made by the third week of instruction.
  3. During the fourth week of instruction, the Office of the Registrar will schedule non-combined final exams for the CRNs that have been marked with a “1F” in SSASECT. We will use the University appointed non-combined scheduling guidelines to determine the time and date of the exam.
  4. The Office of the Registrar will email the non-combined exam schedule to the final exam scheduler.
  5. The final exam scheduler will send the schedule to his or her instructors asking if they require any changes (i.e., extra space, combined, arranged, or conflict exams).
  6. Once the final exam scheduler hears from the instructors, he or she will do one of the following:
    • If an instructor is requesting an extra space, combined, arranged, or conflict exam, submit the final exam request via the web form. (This web form link will be sent via email to department schedulers once it is active for the current semester.)
    • If a non-combined final is missing from the spreadsheet, email us to report the problem.
    • If an instructor is not having a final exam but one has been scheduled, email us so we can free the room for other exams.
  7. The day after the deadline, the Office of the Registrar will begin scheduling exams in this order: 1) extra space, 2) combined, 3) arranged, and 4) conflict.
  8. The Office of the Registrar will update the Preview Final Exam Schedule site daily at 9:00 a.m.
  9. The final exam scheduler will need to check the preview site to ensure that the room assignments have met his or her needs.
  10. After all final exams are scheduled, the Office of the Registrar will send an email to department schedulers asking them to inform their instructors that the schedule has been posted. Extra space, combined, arranged, and conflict room assignments are not to be given to the instructor or students until the Office of the Registrar sends this email, since the room assignment can change throughout the scheduling process.