Spring 2023 Withdrawal Schedule

Cancellation of Registration

A student who has placed courses on their record and later decides not to attend the university may cancel registration before the first day of instruction for the semester provided the student has neither attended any classes nor received any related student services. 100% of tuition and fee charges are relieved if cancellation is requested by the semester deadline. The easiest way to cancel registration is via Student Self-Service.

Deadline to cancel for Spring 2023: Monday, January 16, 2023 11:59 PM CST for classes scheduled in a regular semester.  For non-standard course offerings, the deadline to cancel is the last day prior to instruction.

Once a student has attended a class or used campus services, the student may not cancel their registration. A withdrawal from the university must be processed. Withdrawal impacts ALL classes for the semester, so final grade(s) for POT A or completed course(s) cannot be retained on a student’s academic record if a withdrawal from the semester is approved.

Withdrawal from the University

To withdraw, a student must request withdrawal from their undergraduate college or academic affairs office or graduate department. Failing grades will be assigned to any student who leaves the University without completing withdrawal. A student who officially withdraws within the refund period will receive a pro-rata refund based upon the approved effective date for the withdrawal. Refund deadlines depend on the part of term in which the student is solely enrolled. Withdrawal refund percentages of tuition and some campus fees, and the 2023 deadline to obtain the specified refund level, are the following:

RefundFull Semester   (POT 1)First 8 Weeks   (POT A)Second 8 Weeks   (POT B)Non-standard   8-weekNon-standard   28-day
   90%January 27January 23March 24days 1 thru 6N/A
   80%February 3January 27March 31days 7 thru 13days 1 thru 6
   70%February 17February 3April 7days 14 thru 20N/A
   60%March 3N/AN/AN/Adays 7 thru 14
   50%March 10February 10April 14days 21 thru 27N/A
   40%March 31February 17April 21days 28 thru 34days 15 thru 20

No refunds are available for withdrawal after the posted deadline for 40% refund. The non-standard deadlines are based on the number of calendar days, not week days. Assessed tuition, the Service fee, AFMFA, Library/Information Technology fee, General fee, Transportation fee and Student Initiated fee are refunded on a pro-rata basis, less an administrative fee of $50. The Health Insurance and Health Service fees are not refundable.

If a student withdraws, they continue to be covered by health insurance and are eligible to receive health services (if those fees were paid) until the first day of instruction for the next term. Before a refund is made, the university must make a refund to appropriate financial aid programs providing assistance to the student. If indebted to the university at the time of withdrawal, the student will have the amount owed deducted from the amount of any refund available.

If no payment is made prior to withdrawal from the university, the student is liable for the full amount of tuition and fees originally assessed less applicable refunds.

Special refund policies apply to those who withdraw to enter either active duty in the United States armed forces or other approved national defense services.