Changing Demographic Information

Address

Address changes can be done online in Student Self-Service. On the Student Services Dashboard under the General Information section, choose Update Personal Information. Desired information can be added or edited in the applicable sections.

International students must report the change of address to the International Student and Scholar Services Office as soon as possible after making the change online.

Former students who no longer have access to Student Self-Service should email Registration Services at registration@illinois.edu.

Students who are also employees, or worked in any capacity for the university in the past year, are advised to complete an address change in NESSIE, the University’s online human resources system.

Citizenship

• Have NOT been employed by the University within the last 18 months
  • Refer to the Citizenship webpage for more information and instructions.
• Current employee (or employed within the last 18 months) with the University
  • Contact your hiring department’s human resource office to update your citizenship status.
  • After the updated citizenship status is visible in Student Self-Service, refer to the Citizenship webpage for more information and instructions. 

Date of Birth

To change your Date of Birth in official university records, it is necessary to fill out the Change of Demographic Form and present legal documentation of the new information to the Office of the Registrar. Acceptable forms of identification are listed below.

• Birth Certificate
• Driver’s License or State Issued Photo ID
• Permanent Resident Card (Green card)
• Passport

Diploma Name or Special Characters

Email graduation@illinois.edu (include your UIN) for these changes allowed on your diploma. If you need your last name changed, follow the instructions for an official legal name change.

More information can be found on our Graduation FAQ page.

As of August 2020, graduating students may choose to create a diploma name with a preferred first name and legal last name. Examples of preferred names include: using a middle name instead of a first name; using an abbreviated name (Tom instead of Thomas); using an Americanized name (Wendy instead of Haiyan); or using a name that better reflects one’s ethnic, racial or gender identity. Instructions for submitting a diploma name will be included in our regular graduation information emails that is sent to graduating students each semester. Please be advised that in some situations, the name appearing on your diploma may need to match other legal documents you possess.

Email and Other Information

Personal email address, phone number or emergency contact information can be updated in Student Self-Service.  On the Student Services Dashboard under the General Information section, choose Update Personal Information. Desired information can be added or edited in the applicable sections.

Former Chicago or Springfield campus students who need to have their preferred university email changed to Urbana should email Registration Services at registration@illinois.edu.

Legal Name

Select the option that best describes your status with the university

If you are currently employed or were previously employed by the University of Illinois, the employee name on record with the university must be the legal name on record with the U.S. Social Security Administration. If it is not, both the employee and university may be in violation of federal tax laws.

Domestic Student

To change your Legal Name in official university records, it is necessary to fill out the Change of Demographic Form and present U.S. Government issued documentation of the new information to the Office of the Registrar. Acceptable forms of identification are listed below.

• Birth Certificate
• Court Order
• Divorce Decree
• Driver’s License or State Issued Photo ID
• Marriage License or Certificate
• Passport
• Permanent Resident Card (Green card)
• Social Security Card (or Social Security print out)
  • Required for employed domestic students

International Student

• Have NOT been employed by the University within the last 18 months
  • Fill out the Change of Demographic Form and present Passport as official documentation
• Current employee (or employed within the last 18 months) with the University
  • Present your updated Social Security Card as legal documentation reflecting the change to your employing unit’s Human Resources representative. In addition, review My UI Info for other places you may need to update your name.
  • If you can no longer contact your Departmental Human Resource Office, present your updated social security card as legal documentation reflecting the change to University Human Resources.
    • Illinois Human Resources
    • 52 East Gregory Drive, Champaign, IL 61820

Legal Sex

To change your legal sex in official university records, it is necessary to fill out the Change of Demographic Form and present legal documentation of the new information to the Office of the Registrar. Acceptable forms of identification are listed below.

• Birth Certificate
• Court Order
• Driver’s license
• Passport
• Permanent Resident Card
• State ID

Preferred First Name

If you would like to use a name that is not your legal first name within the campus community, refer to the Preferred First Name webpage for more information and instructions.

Residency for Tuition Purposes

Refer to the Residency For Tuition Purposes webpage for more information and instructions.

Social Security Number

To change your Social Security Number in official university records, it is necessary to fill out the Change of Demographic Form and present legal documentation of the new information to the Office of the Registrar. Acceptable forms of identification are listed below.

• Social Security Card