Cancellation of Registration

A student who has placed courses on their record and later decides not to attend the University may cancel registration before the first day of instruction for the semester provided the student has neither attended any classes nor received any related student services. 100% of tuition and fee charges are relieved if cancellation is requested by the semester deadline. The easiest way to cancel registration is via Student Self-Service.

Once a student has attended a class or used campus services, the student may not cancel their registration. A withdrawal from the university must be processed. Withdrawal impacts ALL classes for the semester, so final grade(s) for POT S1 or completed course(s) cannot be retained on a student’s academic record if a withdrawal from the semester is approved.

Withdrawal from the University

Withdrawing means dropping ALL courses for the semester after the first day of instruction. To withdraw, a student must request withdrawal from their Academic College or non-degree registration office for non-degree students which they registers. Failing grades will be assigned to any student who leaves the university without completing withdrawal. A student, who officially withdraws within the refund period, will receive a pro-rata refund based upon the approved effective date for the withdrawal.  Assessed tuition, the Service fee, AFMFA, Library/Information Technology fee, General fee, Transportation fee and Student Initiated fee are refunded on a pro-rata basis, less an administrative fee of $50. The Health Insurance and Health Service fees are not refundable. No refunds are available for withdrawal after the posted deadline for 40% refund. Withdrawal refund percentages of tuition and some campus fees, and the deadline to obtain the specified refund level, are below.

Summer Session S1 (4 week) (Not registered for courses in other summer sessions)

To obtain a partial refund of POT S1 registration charges, you must notify your college or graduate department office of your intent to withdraw no later than 5:00 p.m., Friday, June 6, 2025. No refund is available thereafter.

If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for POT S1:

May 23, 2025, 80%
May 30, 2025, 60%
June 6, 2025, 40%

Summer Session S2 (8 week) or 1 (Independent Study) (Not registered in other summer sessions)

To obtain a partial refund of POTs S2 or 1 registration charges, you must notify your college or graduate department office of your intent to withdraw no later than 5:00 p.m., Friday, July 18, 2025. No refund is available thereafter.

If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for Summer Session S2 and 1:

June 20, 2025, 90%
June 27, 2025, 80%
July 7, 2025, 70%
July 11, 2025, 50%
July 18, 2025, 40%

Summer Session S2A (1st 4 weeks of S2) (Not registered in other summer sessions)

To obtain a partial refund of POTs S2A registration charges, you must notify your college or graduate department office of your intent to withdraw no later than 5:00 p.m., Friday, July 7, 2025. No refund is available thereafter.

If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for Summer Session S2A:

June 20, 2025, 80%
June 27, 2025, 60%
July 7, 2025, 40%

Summer Session S2B (2nd 4 weeks of S2) (Not registered in other summer sessions)

To obtain a partial refund of POTs S2B registration charges, you must notify your college or graduate department office of your intent to withdraw no later than 5:00 p.m., Friday, August 1, 2025. No refund is available thereafter.

If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for Summer Session S2B:

July 18, 2025, 80%
July 25, 2025, 60%
August 1, 2025, 40%

Summer Session SF (12 week) (Not registered in other summer sessions)

To obtain a partial refund of POT SF registration charges, you must notify your college or graduate department office of your intent to withdraw no later than 5:00 p.m., Friday, July 11, 2025. No refund is available thereafter.

If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for Summer Session SF:

May 30, 2025, 90%
June 6, 2025, 80%
June 13, 2025, 70%
June 20, 2025, 60%
June 27, 2025, 50%
July 11, 2025, 40%

Nonstandard Courses (Not registered in other summer sessions)

Course sections that are not offered in the Parts of Term are referred to as nonstandard. Nonstandard sections will not have a Part of Term listed in the Class Schedule. The deadline dates are specific to each course and can be searched by subject, course number, CRN or date. If you officially withdraw within the refund period, you will receive a pro-rata refund based upon the date on the withdrawal form. Withdrawal effective date and percent of assessed tuition and refundable fees refunded for Nonstandard courses:

WILL BE PROVIDED AT A LATER DATE

Assessed tuition, the Service fee, AFMFA, Library/Information Technology fee, General fee, Student Initiated fees, and the Transportation fee are refunded on a pro-rata basis. The Health Insurance and Health Service fees are not refundable.

If you withdraw, you continue to be covered by health insurance and are eligible to receive health services (if you paid these fees) until the first day of instruction for the Fall 2024 semester. Before a refund is made to you, the University must make a refund to appropriate financial aid programs providing assistance to you. If you are indebted to the university at the time of withdrawal, the amount owed will be deducted from the amount of any refund available.

If you make no payment, and then withdraw from the University, you are liable for the full amount of tuition and fees originally assessed less applicable refunds.