Release of Information
When a transcript is received by an organization, it cannot be released to another person, agency or organization except to officials internal to your own organization or agency who have a reasonable business use for the information. Release to other parties requires written consent of the student. For more information on student record privacy, please visit the Family Educational Rights and Privacy Act of 1974 (FERPA).
A transcript is official when it bears the signature of the Registrar on officially printed paper or an electronic version that is sent directly from the institution to the recipient. Transcripts that are provided directly to students are marked “Issued to Student.” Partial or incomplete transcripts are not issued except upon request and only issued by student level (Undergraduate, Graduate, Law, Medicine, or Veterinary Medicine). Those transcripts are labeled “Partial Transcript.”
Please contact the University Registrar’s office at 217-333-9778 if clarification is needed.
The University of Illinois Urbana-Champaign is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
The University operates on an academic calendar of two sixteen-week semesters and, beginning in 2005, one twelve-week summer term. Prior to 2005, the summer calendar included a four-week summer session (referred to as Intersession prior to 1995) and one eight-week summer session. Beginning December 2014, winter sessions are included between the fall and spring semesters.
Grade Explanation – Beginning Fall 1982
Grades and Symbols used in Calculation of Grade-Point Averages
Prior to the Fall Semester 1996, plus and minus grades were not awarded.
|F (Failure, including courses dropped for academic irregularities)
|Absent from final exam, counts as failure.
|F by rule. Prior to Fall 2004, a grade of “F” has replaced an incomplete grade because of student’s failure to comply with specified time limitations.
|Immediately following the letter grade denotes honors credit as certified by the department offering the course.
|Repeated course indicator (R column). Included in GPA and Attempted Hours but deducted from Passed and Earned hours.
|Repeated course indicator (R column). Excluded from GPA and included in Attempted Hours only.
Grades and Symbols Excluded from Calculation of Grade-Point Averages
|Audit indicates attendance as a visitor only.
|A minimum grade of “C-“ is required for credit (pre 1975 “D” in Study Abroad).
|Grade temporarily deferred. Used only in graduate and undergraduate thesis and honors courses, and in a limited number of other courses that extend over more than one semester.
|Incomplete. Approved extension of time to complete the final examination or other requirements of the course.
|Pass. For test-based credit. Minimum grade of “C-“ is required.
|Approved withdrawal without credit
|Immediately following the letter grade indicates grade does not count toward the student’s GPA or earned hours.
|Immediately following the letter grade for Religious Foundation courses indicates the grade and credit are not included in the GPA.
Grade-Point Average is based upon a scale of 4.0 = A. Transcript totals display following all itemized credit entries for each level on the transcript. The Total Institution GPA is based on all term credit.
The Overall GPA earned includes all applicable traditional and nontraditional term credit, transfer, and test-based credit.
The Total Transfer GPA is based on all finalized credit that has been accepted.
Beginning with the Fall Semester 1996, the University changed the grade point designation from A = 5.0 to A = 4.0. The change was applied retroactively to all students enrolled since the Fall Semester of 1982. All averages shown on the transcript are computed on a 4.0 scale regardless of when the credit was earned.
College of Law Only
Prior to Fall 1996, grades of B+ (3.5) and C+ (2.5) were used. Beginning with the Fall Semester 1996 the law grades are the same as those in the other colleges.
Course Numbering System
|Beginning Fall 2004
|Noncredit, preparatory courses
|Lower level undergraduate courses
|Lower level undergraduate courses
|Upper level undergraduate courses
|Upper level undergraduate and graduate courses
|Professional and select graduate courses
|Beginning Spring 2006
|Prior to Fall 2004
|Courses primarily for freshmen and sophomores
|Courses primarily for undergraduate students who satisfy the published prerequisite(s), if any
|Courses primarily for juniors, seniors, professional, and graduate students who satisfy published prerequisite(s), if any
|Courses for professional and graduate students, and certain seniors with Graduate College approval to register
Graduate Transfer credit dates of attendance: xxxx = unknown
Transfer credit appears on the transcript in summary based on prior institution(s) of attendance, and in some cases, prior to Spring 2003, as Pre-System Transfer Summary Hours recorded as a total of transfer credit.
Undergraduate Student Classification
- Freshman: 0 – 29.99 hours
- Sophomore: 30 – 59.99 hours
- Junior: 60 – 89.99 hours
- Senior: 90+ hours
For undergraduate, graduate, and professional students, twelve credit hours and above is required for certification as a full-time student; at least six credit hours is required for certification as a half-time student in a semester.
Graduate students may establish full-time status with fewer than 12 credits per the Student Code.
A student’s status is determined from his or her academic performance and conduct. A student is in good standing and eligible to return unless noted.
Conduct Code Descriptions
- Conduct Dismissal – Senate Committee on Student Discipline (SCSD); requires a successful petition for any future readmission.
- Conduct Dismissal (Suspended) – SCSD; dismissal becomes effective with any further violation.
- Conduct Suspension – SCSD; student is not currently a student due to conduct violations.
- Conduct Suspension (Suspended) – SCSD; Suspension becomes effective with any further violation.
- Conduct Probation (Restricted) – SCSD; restrictions on student status.
- Conduct Probation – SCSD
- Conduct Hold on Readmission – SCSD; permission to pursue the readmission process cannot be granted without action of SCSD.
- Conduct Hold on Degree – SCSD; degree not to be awarded without action of SCSD.
To Test for Authenticity
Transcripts may be received in pdf format. A printed or forwarded copy of a pdf transcript is considered an unofficial copy and will display the words “PRINTED COPY” on all pages. Official pdf transcripts are only transmitted via our agent, Credentials Solutions. If you have received a pdf transcript from a source other than our agent (Credentials Solutions), you can verify the authenticity of the transcript and ensure that is has not been manipulated by visiting http://www.credentials-inc.com/cgi-bin/cicgipdf.pgm?VALID.
Translucent globe icons must be visible from both sides when held toward a light source. The face of this transcripts is printed on blue SCRIP-SAFE® paper with the name of the institution appearing in white type over the face of the entire document.
When photocopied, a latent security statement containing the institutional name and the words COPY COPY COPY appear over the face of the entire document. When this paper is touched by fresh liquid bleach, an authentic document will stain. A black and white or color copy of this document is not an original and should not be accepted as an official institutional document.