Scheduling FAQS Spring 2026

Q. What are the dates/deadlines?

A. There are several important dates.

  • Friday, August 1 at 5pm:
    • All general assignment room requests are due (via the Room Request Application)
    • Dept. space can no longer be added directly in Banner
    • After this point, any room requests (for CMSS space) and room assignments (in dept. space) must be emailed to cmss-sections@illinois.edu
  • Monday, October 6: Course Explorer becomes public
  • Monday, November 3: Priority Registration begins

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Q. How can I pull the older spreadsheet we used to use for Room Requests?

A. The spreadsheet is Report 42 (without the columns for requesting a room) and can be pulled at any time through our Public Reports folder. You will have to use your netID to sign in. a three-tabbed list of all your sections. It breaks down like this:

Active/Pending: It is a snapshot of all active and pending sections in Banner for the Spring 26 Term at the time you pull Report 42 and choose “120261” for the term in the filters.

  1. If you want to have an in-person section, change the schedule type to an in-person delivery method, and:
    1. If using your dept. space: Input the building and room in Banner. Remove that row from the spreadsheet.
    2. If hoping for space that isn’t managed by your dept. or by CMSS (such another department’s space or a computer lab): Please check with appropriate department to see if the room is available. If so, input the building and room in Banner. Remove that row from the spreadsheet.
    3. If requesting any General Assignment (GA) space from CMSS, you must fill in the “Distance Cap Needed” in the spreadsheet, and return to CMSS with only those rows requesting GA space.

Inactive/Cancelled: This is a list of Cancelled/Inactive CRNs. Many of these are likely sections that were in-person in the past, and not used in Spring 25. These can be changed to Active status to re-purpose as needed . Please make every effort to re-purpose these CRNs before creating any new CRNs. If you are unsure if a CRN can be repurposed, ask us BEFORE making a new CRN. All XM-OL CRNs will be in this tab when you start working on a semester as XM-OLs are automatically Cancelled when we roll the term.

IndependentStudy: This is a list of Independent Study CRNs that are in use, or available to be re-purposed for new faculty. Again, please make every effort to re-purpose old CRNs from former faculty before creating any new CRNs.

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Q. Do I need to fill out the Room Request Application?

A. Only use the Room Request Application if you need to request a General Assignment room from CMSS. If there are specific circumstances that might affect room assignment, please let us know in the “Additional Request Notes” field in the Request Form window. We read every comment before assigning space. Please be sure the Room Request Application does not have any of the following:

  • Changes to section data: Department Schedulers are responsible for making necessary changes to days, times, instructors, etc. in the Banner form SSASECT
  • Cross-list request or changes: Request those by emailing cmss-sections@illinois.edu

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Q. How do I use the Room Request Application?

A. You can find a walkthrough guide on the Application here, and you can log into the Application here. The Room Request Application will have a list of your subject’s Active and Pending sections as of the previous day. For any section that needs a General Assignment room, select the “New request” or “Alt request” option on the far right and fill out the options needed in the Room Request window that pops up.

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Q. I missed the deadline to submit room requests via the Room Request Application. What do I do?

A. All late requests can be emailed to cmss-sections@illinois.edu. After all the requests submitted by the deadline (via the Room Request Application) are completed, emailed late requests will be processed in the order received.

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Q. We would like to have an active learning or I-Flex classroom in the summer. How do we request this?

A. You request that by selecting at least one room layout option in the Active Learning Classroom drop down menu in the Room Request Application. If you have a specific room preference(s) by room number, you can put that information in the “Additional Request Notes” field in the Room Request Application.

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Q. Do you have training materials on your website?

A. Yes! We have tips and tricks at https://registrar.illinois.edu/training-cmss.

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Q. Do you have a list of CMSS controlled rooms with capacities?

A. You can use the list on our website at https://registrar.illinois.edu/specifications. Please note that demand may cause this list to fluctuate from what is currently showing.