The Supplemental Grade Report Form (SGRF) should never be shared with students. SGRFs can be used to:

Correct an ABS grade for a student that was absent from the final examination without an acceptable excuse. This process requires the signatures/approval from the following individuals: Course Instructor, Executive Office of the Department that offered the course, and the Dean of the student’s college at the time the original grade was assigned.
Correct a student’s grade in a course that is not found in or supported by the Online Grade Change System. Prior to submitting an SGRF, please contact the Academic Records Unit within the Office of the Registrar for assistance or clarification.

Procedures:

Course Instructor

Contact your department course scheduler for an SGRF.
Complete and sign the form.
Submit the SGRF to the department offering the course, in a secure manner.

Department Offering the Course

Review the SGRF.
Verify the accuracy of the data.
Review signatures.
Retain a copy for your records.
Send the form to the student’s college office, in a secure manner.
Review Academic History in Banner to verify that the form has been processed.

College Office

Review the form.
Verify the accuracy of the data.
Review signatures.
Retain a copy for your records.
Upload to your college’s Records folder in Box.

Important Reminders

Throughout this process, remember to exercise caution about the content of email messages. To protect the personal privacy and confidentiality of student information, do not mail grades over insecure email (Illinois email is not secure). Unencrypted email is not a secure means of transmitting information.

Students can view grade corrections in Student Self-Service once the Office of the Registrar has updated Banner.
In Banner, use SHACRSE (Course Summary) to view official grades for a student.

Please contact the Academic Records Unit within the Office of the Registrar at record-info@illinois.edu or 217-333-9774, if you have any questions or require assistance.