You are responsible for making sure that student data in your possession is secured. Take measures to protect against unauthorized access to student data stored on a personal computer, a disk, a network, or any other storage media.
These measures can help you protect student data from unauthorized access:
- Use password protection on computer files.
- Keep diskettes and other storage media in a secure, locked location.
- Restrict access to your computer.
- Never leave student data displayed on your computer screen.
- When you have finished a computer task involving student data, exit all files, sign off all applications, and close all application windows.
- Retain materials containing sensitive or restricted data only as long as required per the State approved Records Retention Schedules. Contact the Records and Information Management Services (RIMS) office for more information about retention, secure disposals, and disposal approval.