As defined by FERPA, an educational record is information about a student that is maintained by the University as part of the educational process.

The following are not considered educational records:

• Private notes of an individual faculty or staff member (“sole possession” records)
• Campus police records
• Medical records
• Aggregate (statistical) data that contains no personally identifiable information about any student.

Be aware! The contents of an educational record may appear in a variety of forms, including:

• A handwritten document
• A computer file
• A computer screen
• A printout
• A verbal exchange

Student information must be handled with the same care, regardless of whether it’s used in written, electronic, or verbal form.